Best AI for meeting notes
A recommended ranking of AI for transcript cleanup, summarizing and minutes, compared by file support and language handling.
OpenAI's AI chat — the default choice, leading the global AI chatbot market share by a wide margin.
Google's AI chat — strong at search and Google-service integration; share is rising fast, especially in Japan.
Anthropic's AI chat — praised for long-form writing, coding and careful prose; share is trending up.
Microsoft's assistant — its strength is integration with Windows and Office.
Source: StatCounter (market share) + each official site (features, pricing) ／ Captured: 2026-10 （provisional） ／ Reference ranking by our editors
The current month is a provisional, month-to-date figure. Month-over-month change and risers/fallers are based on the latest completed month.
How to choose an AI for meeting notes
Popularity is a start, but the points below are where tools actually differ for this use case.
1. From a recording, automatically?
An AI chat basically summarizes text that has already been transcribed. To go from a recording to finished minutes automatically, dedicated tools such as Otter.ai or Notta fit better.
2. Integration with meeting apps
Whether a tool can join Zoom, Teams or Google Meet and record automatically varies between dedicated tools.
3. Handling confidential meetings
For confidential meetings, check where recordings are stored and whether you can opt out of model training.
Features and pricing of every tool for meeting notes
Including tools outside the ranking, this table lists the features and prices that matter for this use case.
| Tool | File reading | Japanese support | Free plan | Cheapest paid plan | Market share |
|---|---|---|---|---|---|
| ChatGPT | ○ | ○ | ○ | Go $8 | 68.4% |
| Google Gemini | ○ | ○ | ○ | Google AI Plus $4.99 | 18.5% |
| Perplexity | ○ | ○ | ○ | Pro $20 | 9.6% |
| Grok | ○ | ○ | ○ | Plus $8 | — |
| Microsoft Copilot | ○ | ○ | ○ | Microsoft 365 Premium $19.99 | 2.0% |
| Claude | ○ | ○ | ○ | Pro $20 | 1.5% |
| DeepSeek | ○ | ○ | ○ | — | <0.1% |
Dedicated meeting notes tools compared
Besides AI chats, tools built specifically for this use case are also an option. Prices are each vendor's published list prices (USD). Where we could not confirm a USD price on the official page, we link to it instead of showing a number.
| Dedicated tool | Best at | Free plan | Cheapest paid plan |
|---|---|---|---|
| Otter.ai Otter.ai | Transcribes and summarizes meetings in real time, including Japanese transcription. | ○ | Pro $16.99/mo $8.33/mo billed yearly |
| Notta Notta | A transcription and minutes service strong in Japanese. The free plan is limited to 3 minutes per recording. | ○ | Pro $8.17/mo billed yearly |
| Zoom AI Companion Zoom | Summaries built into Zoom. Even the free Basic plan includes 3 meeting summaries a month. | ○ | Workplace Pro $16.99/mo $14.16/mo billed yearly |
| Fireflies.ai Fireflies.ai | A bot that joins meetings to record and summarize, with many CRM integrations. | ○ | Pro (see official pricing) |
Source: Each vendor's official pricing page ／ Captured: 2026-10-17
Prices and free tiers of dedicated tools are reference values checked on each vendor's official page on 2026-10-17. Plans change often, so check the latest official information before subscribing.
Frequently asked questions
Which AI is the best for Meeting notes?
Which AI can I use for meeting notes for free?
For meeting notes, should I choose an AI chat or a dedicated tool?
What is this ranking based on?
Other rankings by use case
⚠ These rankings are reference values based on public market-share data, web-traffic estimates and editorial research, and do not represent a complete count of every user of each AI tool. Rankings change with the measurement method (web-visit share vs. market share, etc.). Always check each official site for the latest information.